Administrative Assistant

This job has now expired
London
Fixed Term Part Time
£26,954 - £28,983 (Pro rata)

Our aim is for everyone in the National Church Institutions (NCIs) to feel that they belong, and are valued for who they are and what they contribute. Together, our people contribute in different ways towards our common purpose, whichever NCI they work in and whatever their background.

The Church of England’s Mission and Public Affairs Division have a unique opportunity for an Administrative Assistant​, to workon a Foreign Commonwealth and Development Office (FCDO) Aid Connectfunded project, on freedom of religion or belief (FoRB).

This consortium based project will create a FoRB leadership network involving parliamentarians and belief leaders across eight countries (Bangladesh, The Gambia, Ghana, Malawi, Pakistan, Sierra Leone, Tanzania and Uganda) to address the legislative barriers to FoRB and the social traditions that support societal hostility towards minority groups on account of their religion or belief.

The consortium consists of the following partners: The Centre for the Study of Social Cohesion based at the School of Anthropology (Oxford University), the International Panel of Parliamentarians for Freedom of Religion or Belief (Oslo, Norway), NORFORB (Oslo, Norway), Danish Institute for Human Rights (Copenhagen, Denmark), the African Centre for Parliamentary Affairs (Accra, Ghana); the programme for Christian Muslim Relations in Africa (Nairobi, Kenya), the Jinnah Institute (Islamabad, Pakistan), the Catholic Commission for Justice and Peace (Islamabad, Pakistan), the British Council (Dhaka, Bangladesh).

Oxford University is the Tier 1 partner and hold the contract with the FCDO, and will take lead responsibility for the research dimension of the project. The Church of England is the Tier 2 partner and has responsibility for managing the operational delivery of the project with Tier 3 partners across the 8 countries.

This is a unique opportunity to provide administrative support for a 3-year FCDO Aid Connect funded project on freedom of religion or belief (FoRB).

As Administrative Assistant, you will be working under the guidance and supervision of the Director and Deputy Director of Operations. You will be responsible for supporting the effective delivery of the functions of the Project Management Unit (consisting of the Director and Deputy Director of Operations, Financial and Administrative Controller, Project Officer and Monitoring Evaluation and Learning Officer) by the provision of administrative support to its members.

With experience of providing administrative support and of SAP (or a similar system), you will be competent and confident in the use of IT, particularly Excel and of working positively as part of a team. With a high level of self-motivation, you will enjoy working proactively and setting and meeting goals.

This role will be part time, working 17.5 hours per week and the salary shown will be prorated for the hours worked. This contract is fixed term, expected to last until September 2023 (subject to review).

The Project Management team will be based at Church House, Westminster, London SW1P 3AZ. Currently employees are working remotely due to Covid-19 restrictions.

Interviews will take place via Teams/Zoom on the 26th November 2020.

In return we offer a unique environment with opportunities for continuous learning, generous annual leave for work life balance, season ticket loans and a range of benefits including discounted entry to attractions and what we feel is a market leading package when it comes to our pension scheme.

The Role

Financial administration

Supporting the Financial and Administrative Controller to:

  • Process payment requests, invoices and credits, and raising purchase orders as appropriate
  • Maintain financial records in Microsoft Excel
  • Monitor expenditure against budget, including by preparing monthly reconciliations
  • Prepare relevant donor reports

Document management

  • Assist with the formatting and production of documents
  • Document management, including filing and scanning
  • Collate papers for meetings to be attended by colleagues
  • Circulate / assist with the circulation of papers for meetings being organised by colleagues

Other

  • Maintain databases
  • Maintain Microsoft Outlook calendars and making appointments
  • Arrange and servicing meetings
  • Manage room, Zoom and Teams bookings
  • Co-ordinate and managing travel arrangements for members of the Project Management Unit.

The Requirements

Essential

Skills/Attributes:

  • Self-organisational skills
  • Ability to communicate effectively orally and in writing
  • Good document management skills
  • Word processing skills
  • Knowledge of Microsoft Outlook, Teams and Zoom
  • Good telephone manner

Knowledge/Experience:

  • Experience of SAP (or a similar system)
  • Experience of Excel
  • Previous experience of providing administrative support

Personal Attributes:

  • Ability to work constructively as a member of a team
  • Willingness to work proactively
  • Good time management
  • Willingness to work sympathetically within a Church context
  • Ability to deal sensitively with people from a range of backgrounds
  • Confidence in dealing with people, including professionally qualified staff

Desirable

  • Advanced word processing skills
  • Experience of servicing meetings
  • Experience of working with parliamentarians and faith leaders
  • An interest in human rights and international affairs
  • Experience of working with complex multi-partner projects.

We in the National Church Institutions support the mission and ministries of the Church all over England. We work with parishes, dioceses (regional offices), schools, other ministries and our partners at a national and international level.

Excellence, Respect, Integrity

We follow these three values in everything we do, whether we are of Christian faith, another faith or no faith. To learn more about working for National Church Institutions and our benefits, please click here

As a Disability Confident Leader, we actively look to attract, recruit and retain those of you who are disabled.

As a member of the Armed Forces Covenant, we welcome applications from those of you who have served in our Armed Forces and their families.

We are committed to being an equal opportunities employer and to ensuring that everyone, job applicants, customers and other people with whom we deal, are treated fairly and not subject to discrimination. We will do whatever is necessary to provide genuine equality of opportunity. We continuously review our policies and processes to support our aim to create a workforce as diverse as the nation the Church of England serves.