Liturgy and Music Administrator

This job has now expired
£18600 pa

The purpose of this role is to provide a range of secretarial and administration support to the Director of Music and to the Canon Precentor in their roles in leading the Liturgy and Music Department of Liverpool Cathedral. All tasks are to be carried out with the utmost discretion, accuracy and with a clear understanding and commitment to safeguarding practices.

Worship and Liturgy

  • Production of orders of service in liaison with Canon Precentor
  • Proofing and type-setting of orders of service
  • Administration of CCLI and Calamus licence
  • Regular liaison with Cathedral Vergers and Events Team through weekly Operations Meeting
  • Support Cathedral Vergers in the oversight and care of the Cathedral Altar frontals and vestments where necessary

Music and the Cathedral Choir

  • Provision of full secretarial support to the Director of Music
  • Handling of all incoming enquiries into the Music Department
  • Preparation of choir diaries and related correspondence to Choir parents and Lay Clerks
  • Assist with the production of the music list and concert programmes
  • Liaise with Lay Clerks including booking deputies and maintaining records of absence
  • Administer visiting choir arrangements
  • Maintain department office and catering supplies and ensure the upkeep and provision of choir robes
  • Provide administrative support for chorister recruitment
  • Arrange chorister transport and correspond with schools regarding transportation and absences
  • Regular liaison with the Cathedral Communications Team regarding Music Department news, information and events
  • Maintain department finance records including records of tuition and travel claims and preparing cheque requests
  • Assist with choir projects including tours, recordings and visits
  • Prepare and acquire licences for chorister performances
  • Share in the organisation of the music library
  • Relevant administrative experience
  • Demonstrable, relevant experience in support of Church Music or in a similar environment
  • Excellent communication skills with an ability to engage with people effectively at all levels both inside and outside the organisation
  • Have an ability to handle a range of diverse tasks and prioritise according to demands
  • Operational ability of Microsoft office packages including Word and Excel
  • Ability to innovate, initiate and maintain good and effective administration procedures
  • Pays close attention to detail
  • Demonstrates excellent presentation, layout and accuracy in text production
  • Good standard of numeracy and excellent standard of literacy
  • A clear knowledge, understanding and commitment to safeguarding practices
  • Excellent administrative skills including maintaining financial records
  • Ability to take minutes and produce written material accurately and quickly
  • Ability to deal with personal information maintaining strict confidentiality
  • Demonstrates a friendly, sensitive, co-operative and diplomatic manner
  • An empathy with and positive approach in relating to children and young people
  • Ability to remain calm under pressure
  • Works well within a team environment
  • To have an understanding of, and be in sympathy with the Church of England
  • Ability to work flexibly according to the demands of the role

The Cathedral Church of Christ, Sir Giles Gilbert Scott’s masterpiece, is built on St. James’ Mount and is visible from miles around: “a visible witness for God in the midst of the great city”. As Britain’s largest Cathedral, it boasts many record-breaking features: the world’s highest and widest Gothic arches, the highest and heaviest peal of bells and an organ with 10,268 pipes to name but a few. It is a vibrant living church filled with people day by day as varied as schoolchildren, those in theological training, choristers and conference delegates. It has a community life of daily prayer and worship attended sometimes by a few, often by thousands, and many concerts, exhibitions and events as well as Sunday congregations. As a world-class, award winning visitor attraction, welcoming well over half a million visitors a year, it also plays a key role in the city’s growing visitor economy and uses its spectacular spaces to host high profile events and deliver a cultural programme to inspire a local, national and international audience. Its total commitment to partnership working within the city not only contributes to its economic, spiritual and cultural life, but gives all who serve within it a thoroughly outward looking perspective.

This is a pioneering Cathedral of international renown, also working in an urban context and teeming with life. The Cathedral’s mission statement is ‘A safe place to do risky things in Christ’s service’. Its six priorities for the mission of the Cathedral are utterly interwoven: Heightening Worship, Deepening Discipleship, Extending Wellbeing, Promoting Fairness, Multiplying Congregations and Widening Enterprise. For all to thrive there is an assumption of a high degree of collegiality, flexibility and collaborative working. For all to feel valued requires a deep understanding of ‘everyone matters’,team work and the ability to relate to people of all ages and circumstances.