Move Preparation Assistant

Posted 26 days agoExpires in 10 days
Lambeth Palace, London
Fixed Term Full Time
£23,808 rising to £24,404 after probation

Lambeth Palace Library, founded in 1610, is the historic library and record office of the Archbishop of Canterbury. It is the principal repository for archives of the Archbishop and associated officials or institutions. It is freely open for public use, serving as a research centre specialising in ecclesiastical history but with far wider-ranging archive, manuscript and printed collections.

The Church of England Record Centre (CERC) holds the archives of a variety of historical central Church of England bodies, which document the evolving organisation and activities of the Church of England since 1704. CERC also provides a records management service to the National Church Institutions and advice to the wider church.

As Move Preparation Assistant, you will support the major project to move the Library and CERC collections to the new building on the Lambeth Palace site.

The physical move itself will be undertaken by contractors but these posts will contribute to the process by supervision and other associated tasks.

To be successful, you will need experience of working with MS office and database software and of managing and updating data. An awareness of potential risks to the safety and security of the collections as they are being moved will also be required. You will need the ability to work unsupervised, as a member of the team and prioritise your duties in order to meet deadlines.

We are looking for two people to help us. One post will be based at Lambeth Palace Library, London, SE1 7JU and the other one will be based initially at the Church of England Record Centre (CERC), London, SE16 3PB and then at the Lambeth site. However, there may be occasions when you will be required to work at either site.

Both posts will be fixed term contracts expected to last for 7 months.

Interview date to be confirmed.

In return we offer a unique environment with opportunities for continuous learning, generous annual leave for work life balance, season ticket loans and a range of benefits including discounted entry to attractions and what we feel is a market leading package when it comes to our pension scheme.

The Role

  • Helping to supervise contractors moving collections from one location to another, with regard to correct handling and sequencing of material, on a rota with other staff
  • Labelling shelf locations to prepare new storage areas for collection move
  • Auditing collections to ensure correct sequencing and locations in new stores
  • Updating CALM database with new locations data
  • Re-packaging and re-labelling material where necessary
  • Working at the alternative location (Lambeth Palace Library or CERC) on tasks similar to those listed above, as required
  • In the course of these duties, to handle (as necessary) collection items in diverse formats (e.g. volumes and boxes) and varying conditions in accordance with procedures relating to manual handling and working at height
  • Carrying out any other Library or CERC duties as required

The Requirements



  • Good IT skills and accurate keyboarding.
  • Good oral and written communication skills.


  • Experience of working with standard office software, and some experience with database software and managing and updating data.
  • Awareness of issues presenting risks to the safety and security of the collections as they are being moved (for example by previous experience of working in an archive, library, records or other heritage environment).

Personal Attributes:

  • Ability to work unsupervised and as a member of a team.
  • Ability to organise own work and prioritise duties.
  • Ability to work flexibly between different tasks on a rota with other staff.
  • Ability to work under pressure and to meet deadlines.
  • Ability to work methodically and accurately showing attention to detail.
  • Ability to work to agreed standards.
  • Good interpersonal skills and the ability to deal politely, confidently and efficiently with colleagues, contractors, and others.


  • Numeracy in order to work accurately with varied referencing systems and ability to communicate effectively verbally, and in writing.



Familiarity with CALM software.

We in the National Church Institutions support the mission and ministries of the Church all over England. We work with parishes, dioceses (regional offices), schools, other ministries and our partners at a national and international level.

Excellence, Respect, Integrity

We follow these three values in everything we do, whether we are of Christian faith, another faith or no faith. To learn more about working for National Church Institutions and our benefits, please click here

As we are a member of the Armed Forces Covenant, we welcome applications from those of you have served in our Armed Forces and their families.

We are committed to building a culturally diverse workforce. As part of this commitment, we welcome applications from people, regardless of their background. As a Disability Confident committed employer, it is important to note that there may be occasions where it is not practical or appropriate to interview all disabled applicants who meet the minimum criteria* due to high volume. We limit the amount of interviews conducted to five applicants per open post we advertise.

*Where applicable depending on post requirements.