Personal Assistant to the Bishop of Kensington (maternity cover)

This job has now expired
Dial House, Riverside, Twickenham
Fixed Term Full Time
£29,568 per annum

The church’s ministry across the Kensington Area is under the pastoral leadership of the Bishop of Kensington, the Rt Revd Dr Graham Tomlin, supported by the Archdeacon of Middlesex. The Kensington Area includes the west London Boroughs of Hammersmith and Fulham, Hounslow, Kensington and Chelsea, the Borough of Richmond north of the Thames, and the Surrey Borough of Spelthorne. Spanning from Knightsbridge to the ancient bridge that crosses the Thames into Staines, the parishes of the Kensington Area serve hugely diverse and dynamic communities.

The Bishop’s Personal Assistant provides vital support to the Bishop and the Bishop’s Area staff and parishes. The PA has particular responsibility for a wide range of administrative and co-ordinating tasks.

The PA works in close co-operation with the Archdeacon of Middlesex and the Archdeacon’s Personal Assistant, the Bishop’s Events Manager and Administrator, the Area Administrator, the Area Deans and Diocesan staff based at Dial House and Diocesan House, as well as the Diocesan Registry.

Administrative

  • Dealing with mail, enquiries, telephone calls, e-mail and all other incoming communications
  • Maintaining databases and hard-copy and/or electronic copies of all relevant documents and communications
  • Arranging travel for the Bishop at home and overseas as required
  • Liaising with the Church Commissioners Bishoprics Department
  • Preparation for all meetings of Cabinet, Area Staff, KALT and others at the Bishop’s direction and taking minutes thereof
  • Drawing together the Bishop’s Newsletter and other general communications
  • Forward planning of events and specific projects to the Bishop
  • Day-to-day management of the Bishop’s diary and in-tray
  • Liaising with parishes during clergy vacancies and administering the process of appointment in conjunction with the Bishop’s Event’s Manager and Administrator
  • Ensuring the security and confidentiality of the office and Bishop’s study and of documents left on view and locking up of the office
  • Dealing with the renewal and issue of permissions for clergy and laity in conjunction with the Bishop’s Events Manager and Administrator

Financial

  • The Bishop’s Official Expenses, with oversight by the Church Commissioners
  • The Bishop’s Discretionary Fund, with oversight by the Bishop of Kensington
  • The Bishop’s Mission Fund, with oversight by the Bishop of Kensington

Safeguarding

  • Progressing all matters relating to the administration of duties under the safeguarding legislation for applications for disclosure for licensed clergy from the Disclosure and Barring Service for the Kensington Area, in liaison with the Bishop’s Events Manager and Administrator and the Diocesan Safeguarding Team, as required.

Above all, the Personal Assistant is required to have the flexibility to undertake any other duties as directed by the Bishop of Kensington that are commensurate with the role in order to support him in his ministry.

General (Essential)

  • Be pro-active and able to multi-task
  • Have the ability to prioritise the workload
  • Be highly organised and adept at forward planning
  • Be a problem solver, always looking for ways to get things done and to work around obstacles

Specific (Essential)

  • Demonstrable record of success as a PA, Private Secretary or Senior Administrator
  • Demonstrate proven ability to use Microsoft Office package
  • Competent in managing budgets and tracking costs
  • Ability to draft letters and reports on own initiative
  • Accurate audio typing; shorthand would also be an advantage

Essential aptitudes and abilities

  • Be sympathetic to the aims and ethos of the work, theology and mission of the Church of England
  • Have an understanding of the institution, ethos and mission of the Church of England, including an appreciation of the roles of key office holders (e.g. ordained clergy, Area Bishop, Archbishop, Lay ministers)
  • Have good communication skills with the ability to communicate effectively in written and spoken English, and be able to relate to the wider public
  • Have the ability to work well with others
  • Be able to innovate, initiate and maintain good and effective administrative procedures
  • A good eye for detail

Essential Personal attributes

  • The role requires high levels of discretion and confidentiality and the ability to deal with a wide range of personalities and situations.

Desirable attributes

  • Willingness to be flexible when the need arises

The Church of England in London is vibrant and at the heart of communities throughout the capital. At the London Diocesan Fund we seek to do everything we can to support this mission and growth, using our resources to help our parishes and chaplains to serve over 4 million people.

We value the benefits of employing individuals from a range of backgrounds, with diverse cultures and talents and aim to create a workforce that:

  • Values difference in others and respects the dignity and worth of each individual
  • Reflects the diversity of the nation that the Church of England exists to serve
  • Fosters a climate of creativity, tolerance and diversity that will help all staff to develop to their full potential.

To learn more about the work we do, click here

To learn more about Capital Vision 2020 please click here

To learn more about our offer to staff and our enhanced pension scheme with a 15% employer contribution, please refer to the attached 'Our offer to you'.