Team Administrator

This job has now expired
London
Permanent
£26,681 p.a. rising to £28,304 p.a. after probation

The AC Central Secretariat services a range of bodies that are crucial for the governance of the Church of England as well as its relations with other churches and its theological work. It comprises two main teams: the Council for Christian Unity (CCU) staff team, which supports ecumenical and theological work at national level; and the Synod staff team, which supports the Archbishops’ Council, the General Synod with its three Houses, and other bodies relating to them.

The focus of this role is on administrative support for;

(a) the CCU staff team

(b) specific bodies, projects and events served by the CCU staff team, including Living in Love and Faith (LLF)

(c) communication and organization within the Department.

To coordinate general team administration for the CCU staff team; to provide high quality support for LLF and for other bodies, projects and events served by the CCU staff team as agreed with the team leader; and to facilitate communication and organization across the Department.

Interviews will take place Thursday 21st November

The main responsibilities for this role are;

Coordinate general team administration for the CCU staff team

  • Managing resources for administration of CCU staff team business, including Outlook and paper and electronic filing systems, ensuring they are orderly, up to date and provide relevant information in an accessible way, with relevant material sent promptly to Archives.
  • Ensuring conformity of document handling to the requirements under the GDPR and other systems-related requirements.
  • Handling in-coming communication for the CCU staff team, in consultation with other team members, and assisting them if needed in responding.
  • Processing financial administration for the CCU staff team, consulting with colleagues as appropriate.
  • Organising overseas travel for colleagues.
  • Ensuring hospitality is offered to visitors.

Provide high quality support for specific bodies, projects and events served by the CCU staff team as agreed with the team leader

  • Designated administrative support for LLF and for other bodies, projects and events served by the CCU staff team as agreed with the team leader, including assistance with general communication, maintenance of website pages, preparation and distribution of papers, drafting minutes and ensuring actions are followed up in a timely fashion.

Facilitate communication and organization across the Department

  • Organising team meetings for departmental staff as required, including those involving colleagues from other National Church Institutions.
  • Assisting the CCU staff team leader and the Head of Department with diary management.
  • Assisting with general administrative tasks within the Department as required, including work needed for preparation and running of General Synod sessions, and helping to provide cover for colleagues when needed.

The ideal candidate should have;

Essential

Skills/Aptitudes:

  • Ability to support and contribute to effective team working
  • Ability to prioritise, use initiative and meet deadlines
  • Ability to research, process and interpret data from a range of sources and communicate it concisely and clearly
  • Fast, accurate and well-presented typing skills with an eye for detail
  • Excellent IT knowledge, including advanced knowledge of the use of the Microsoft Office Suite.

Knowledge/Experience:

  • Previous office experience of providing administrative support in a busy environment and prioritising competing tasks.
  • Some knowledge of the Church of England and of other Christian churches that relate to it.

Education

  • Numeracy required for managing costs/budgets etc.
  • Written communication skills for preparation of documents to level required for governance bodies and public distribution.

Personal Attributes:

  • Friendly, approachable and efficient
  • Self-motivated and well-organised
  • In sympathy with the aims and ethos of the Church of England
  • Willingness on those occasions when it is necessary to work outside of office hours, and to be away from home overnight.

We in the National Church Institutions support the mission and ministries of the Church all over England. We work with parishes, dioceses (regional offices), schools, other ministries and our partners at a national and international level.

Excellence, Respect, Integrity

We follow these three values in everything we do, whether we are of Christian faith, another faith or no faith. To learn more about working for National Church Institutions and our benefits, please click here

As we are a member of the Armed Forces Covenant, we welcome all applications from those you have served in our Armed Forces and their families

We are committed to building a culturally diverse workforce. As part of this commitment, we welcome applications from people, regardless of their background. As a Disability Confident committed employer, it is important to note that there may be occasions where it is not practical or appropriate to interview all disabled applicants who meet the minimum criteria* due to high volume. We limit the amount of interviews conducted to five applicants per open post we advertise.

*Where applicable depending on post requirements.