PA to the Senior HE Chaplain and Administrator

Posted 24 days agoExpires in 22 days
University of London Chaplaincy, Torrington Square, London
Permanent
Pro rata equivalent of £24,000 per annum

The Church of England Diocese of London comprises of approximately 400 parishes north of the River Thames and within the M25 motorway.

The PA to the Senior HE Chaplain and HE Chaplaincy Administrator provides vital support to the Senior Anglican Chaplain and other HE Chaplains in their ministry across the Diocese, especially amongst their higher education institutions, students and other Diocesan colleagues. The PA and Administrator has particular responsibility for office administration, website and social media presence and desk-based research.

This position is for the equivalent of 2.5 days per week. Based in the chaplaincy office in Torrington Square and working largely on you own, you will need to be a self-starter and able to manage your own workload. The Senior Chaplain will occasionally be in the office but otherwise most contact with him and the other Chaplains will be over the phone or email.

PA SUPPORT

Supporting the Senior Chaplain in his role, enabling him to attend to all administrative responsibilities whilst managing the HE chaplaincy office. This includes managing the Senior Chaplain’s diary where necessary, conducting appropriate research and preparing relevant briefing materials for the Senior Chaplain’s appointments.

OFFICE FINANCE

Assisting in all matters financial within the Chaplaincy office, including paying utility bills, arranging invoices to the Universities and monitoring Chaplains’ expenses.

CHAPLAINCY TEAM MEETINGS

Planning and organising the training and team meetings to which all the Higher

Education Chaplains in the London Area (of all faiths) are invited.

EMAIL

Dealing with any general correspondence, including communications with chaplains and related organisations. Ensuring the email distribution list is up to date.

WEBSITE

Assisting with the updating of a new HE Chaplaincy website

SOCIAL MEDIA

Using social media to communicate the work HE Chaplains in London.

RESEARCH

Assisting with initial web-based searches on subjects and issues relating to HE Chaplaincy.

GENERAL OFFICE DUTIES

Including answering the telephone, ordering supplies, welcoming people into the chaplaincy, general correspondence, proof reading reports and filing.

EXPERIENCE, KNOWLEDGE, TRAINING AND QUALIFICATIONS

  • Administratively efficient with office management and secretarial skills.
  • Strong organization skills and a methodical approach.
  • Demonstrable IT skills in the use of word processing and spreadsheets, including the use of Microsoft Word, Excel, Outlook and Internet Explorer.
  • Competent in managing budgets and tracking costs.
  • A high standard of literacy and numeracy.

APTITUDES AND ABILITIES

  • Strong attention to detail
  • Able to communicate effectively, both orally and in writing, with people across a broad spectrum of society.
  • Able to work respectfully with people holding a range of different beliefs, both religious and philosophical.
  • Able to observe strict confidentiality and discretion where necessary
  • Able to operate with diplomacy and sensitivity
  • Professional and flexible approach
  • A willingness to use own initiative
  • The capacity to work alone and be self-motivated
  • Ability to stay calm under pressure and seek solutions to overcome problems

The Church of England in London is growing, vibrant and at the heart of communities throughout the capital. At the London Diocesan Fund we seek to do everything we can to support this mission and growth, using our resources to help our parishes and chaplains to serve over 4 million people.

We value the benefits of employing individuals from a range of backgrounds, with diverse cultures and talents and aim to create a workforce that:

  • Values difference in others and respects the dignity and worth of each individual
  • Reflects the diversity of the nation that the Church of England exists to serve
  • Fosters a climate of creativity, tolerance and diversity that will help all staff to develop to their full potential.

To learn more about the work we do, click here

To learn more about Capital Vision 2020 please click here

To learn more about our offer to staff and our enhanced pension scheme with a 15% employer contribution, please refer to the attached 'Our offer to you'.