Private Secretary to the Secretary General of the Archbishops Council and General Synod (Maternity cover)

Posted 24 days agoExpires in 23 days
London
Fixed Term Full Time
£36,781 rising to £40,250 after probation

The Secretary General is the CEO of the Archbishops Council charity (Secretary General of the Archbishops Council, Secretary to the General Synod and Secretary to the House of Bishops). He is one of three Chief Officers of the NCIs. He supports the Archbishops, Bishops, General Synod and all the arms of the Church in furthering its mission. The Secretary General has particular responsibility for supporting the Archbishops and Bishops in the work of Renewal and Reform, a body of work designed to enable the Church of England once again to become a hopeful and growing Church in every region and every generation in England. The Archbishops’ Council spent £149m in 2019 in support of the Church’s mission.

Interviews will take place Tuesday 19th September 2019

The role of Private Secretary combines research, policy advice and personal support for the Secretary General. The Private Secretary also acts an interface between the Secretary General, his colleagues and the outside world.

The main responsibilities for this role are;

  • Overseeing the provision of accurate and timely advice to the Secretary General and the follow up of progress where necessary.
  • To offer advice where appropriate to the Secretary General and Chairmen/members of the various groups and committees, as well as to the Senior Management Group (SMG).
  • To research and provide briefings as necessary on any aspect of the work of the Secretary General using Church House and other sources, the internet, databases, Synod documents etc., anticipating questions.
  • To draft initial papers, reports and correspondence for the Secretary General.
  • To keep up to date with current events, trends and concerns within Government and media which might affect the work of the National Church Institutions and the wider Church.
  • Supporting the Secretary General in his responsibilities, particularly on the work of Renewal and Reform. Attending the Renewal and Reform Officers meeting on behalf of the Secretary General and attending the Programme Board alongside the Secretary General.
  • Managing the provision of secretarial and executive support for the Secretary General and overseeing the day to day running of the office, including the line management of the Secretary General and Synod Assistant.
  • Dealing sensitively and intelligently with telephone enquiries and re-routing callers to other departments/staff as necessary and acting as an interface between the Secretary General and other departments and bodies, including senior contacts in external organisations on behalf of the Secretary General.
  • Providing secretariat and executive support for the Senior Management Group (SMG) of the Archbishops’ Council (monthly), the Joint Executive Common Services Board (JECSB) (quarterly), and the Chief Executive Officers (quarterly) including arranging meetings, preparing papers and agendas, briefing chairmen, taking minutes and chasing follow up action.
  • Organising and attending the SMG annual residential.
  • Leading projects on behalf of the Secretary General.
  • Offering support to the General Synod including attending General Synod meetings, providing support to the Secretary General, acting as administrator to the Chairs of debates and being part of the Synod Support Team.

The ideal candidate for this role should have;

Essential

Skills/Aptitudes:

  • Experience of communicating effectively at all levels, both orally and in writing.
  • Excellent interpersonal skills including the ability to establish positive working relationships with senior stakeholders and to represent the Secretary General to external partners.
  • Experience of drafting clear, accurate and sensitive briefing material and longer documents to tight deadlines.
  • Evidence of a high level of administrative and organisational ability including document management skills and complete understanding of the full Microsoft Office suite (e.g. Outlook, Word, Excel, Powerpoint)
  • Ability to identify and adapt to changing priorities and work under pressure to achieve deadlines.
  • Experience of minute taking and drafting correspondence.
  • Proven problem solving and analytical skills.
  • Evidence of planning own work and that of others effectively.
  • The ability to master and develop new concepts quickly.

Knowledge/Experience:

  • Policy work including research, drafting and presentation

Personal Attributes:

  • Friendly, approachable and professional.
  • Self-motivated and well organised.
  • Proactive and positive attitude.
  • Confidence and initiative to act for the Secretary General in order to support, protect and manage the best use of his time.

Education:

  • Educated to A level standard.

Desirable

  • Experience of managing and developing staff.
  • In sympathy with the aims and ethos of the Church of England.
  • A broad understanding of the work of the National Church Institutions.

We in the National Church Institutions support the mission and ministries of the Church all over England. We work with parishes, dioceses (regional offices), schools, other ministries and our partners at a national and international level.

Excellence, Respect, Integrity

We follow these three values in everything we do, whether we are of Christian faith, another faith or no faith. To learn more about working for National Church Institutions and our benefits, please click here

As we are a member of the Armed Forces Covenant, we welcome all applications from those you have served in our Armed Forces and their families

We are committed to building a culturally diverse workforce. As part of this commitment, we welcome applications from people, regardless of their background. As a Disability Confident committed employer, it is important to note that there may be occasions where it is not practical or appropriate to interview all disabled applicants who meet the minimum criteria* due to high volume. We limit the amount of interviews conducted to five applicants per open post we advertise.

*Where applicable depending on post requirements.