Administrator to Archdeacon of Hackney (part time)

Posted 1 month agoExpires in 15 days
Archdeacon of Hackney's Office, The Tower, St Margaret Pattens Church, Rood Lane, London, EC3M 1HS
Permanent
£15600 - £15900 (£26,000 - £26,500 FTE)

The Archdeaconry Administrator provides support to the Archdeacon in their ministry across the Archdeaconry, especially among the parishes, the Area Staff and clergy.

The Archdeaconry Administrator provides support to the Archdeacon in their ministry across the Archdeaconry, especially among the parishes, the Area Staff and clergy. The Administrator has particular responsibility for a wide range of administrative and coordinating tasks. The Administrator works in close co-operation with the Personal Assistant to the Archdeacon, Area Staff, Area Deans and other office holders, as well as Diocesan staff based at London Diocesan House.

Strategic

  • Replying to routine correspondence within established guidelines
  • Preparing agendas and support papers for meetings and taking minutes for London Area Finance Group meetings
  • Liaising with both architects and parishes for Quinquennial Inspections
  • Organising arrangements for Archdeacon’s Visitations including distribution of and receipt of Church Wardens Citations and Declarations
  • Maintaining good relations with all Diocesan staff
  • Updating annual directives, producing orders of service

Operational

  • Responsible for keeping the information on the database up-to-date for all clergy and parish officers within the Area
  • Responsible for the updating of the information in the Diocesan Year Book relating to the Area
  • Proactive management of mail, enquiries, telephone calls, email. Using initiative as to when to refer upwards and flag issues with the Archdeacon
  • Preparing papers for meetings
  • Ordering supplies and equipment
  • Circulating and ensuring receipt of completed Annual Returns
  • Archiving of documents and files
  • Liaising with both architects and parishes for Quinquennial Inspections
  • Drafting of letters and preparation of papers for signature. Signing of occasional routine correspondence on behalf of the Archdeacon
  • Administration for the Stepney Area.
  • Replying to routine correspondence within established guidelines
  • Preparing agendas and support papers for meetings and taking minutes for London Area Finance Group meetings
  • Liaising with both architects and parishes for Quinquennial Inspections
  • Organising arrangements for Archdeacon’s Visitations including distribution of and receipt of Church Wardens Citations and Declarations
  • Maintaining good relations with all Diocesan staff
  • Updating annual directives, producing orders of service

Operational

  • Responsible for keeping the information on the database up-to-date for all clergy and parish officers within the Area
  • Responsible for the updating of the information in the Diocesan Year Book relating to the Area
  • Proactive management of mail, enquiries, telephone calls, email. Using initiative as to when to refer upwards and flag issues with the Archdeacon
  • Preparing papers for meetings
  • Ordering supplies and equipment
  • Circulating and ensuring receipt of completed Annual Returns
  • Archiving of documents and files
  • Liaising with both architects and parishes for Quinquennial Inspections
  • Drafting of letters and preparation of papers for signature. Signing of occasional routine correspondence on behalf of the Archdeacon
  • Administration for the Stepney Area

Customer Service

  • Good communication skills both oral and written
  • Time Management - essential as there are projects/work that are time constrained
  • Ability to speed type accurately
  • Proficient use of IT especially MS Word and Excel (A5 orders of service)
  • Temperance – effectively managing one's personal emotions

Good administrative skills

  • Evaluation – situational evaluation and analysis of work undertaking
  • The post holder may be required to undertake any other duties that are commensurate with the role

The Church of England in London is growing, vibrant and at the heart of communities throughout the capital. At the London Diocesan Fund we seek to do everything we can to support this mission and growth, using our resources to help our parishes and chaplains to serve over 4 million people.

We understand the benefits of employing individuals from a range of backgrounds, with diverse cultures and talents. We aim to create a workforce that:

  • Values difference in others and respects the dignity and worth of each individual
  • Reflects the diversity of the nation that the Church of England exists to serve
  • Fosters a climate of creativity, tolerance and diversity that will help all staff to develop to their full potential.

To learn more about the work we do, click here

To learn more about Capital Vision 2020 please click here