Personal Assistant to the Bishop of Bolton

This job has now expired
Walkden Road, Walkden, M28 2WH
Permanent
£20,656 p.a. – £23,131 p.a.

The Diocese of Manchester is the Church of England in Bolton, Bury, Leigh, Manchester, Oldham, Rochdale, Rossendale, Salford, Stockport, Tameside and Trafford. It is a place of excitement and vibrancy: a place of extraordinary opportunity for the Church to deliver on its commitment to the establishment of a worshipping, growing and transforming Christian presence at the heart of every community.

Mark Ashcroft became Bishop of Bolton in October 2016. "It is a great privilege to be able to share the good news of Jesus, and to encourage and lead the church in being a blessing to their communities. I already know that I have wonderful colleagues to share this ministry with."

The Bishop’s Personal Assistant (PA) is a key person in the life of the Diocese of Manchester in general and at Bishop’s Lodge in particular.

As PA to the Bishop of Bolton, you will provide comprehensive support by dealing proactively with correspondence and enquiries and ensuring that the Bishop is well informed about issues and fully prepared for meetings.

You will manage the Bishop’s Office and ensue that work for and in the name of the Bishop of Bolton is done to a high standard and in a manner conducive to the Bishop’s style of working.

As the first point of contact, you will develop good working relationships with other senior staff in the diocese, particularly the Bishops, Archdeacons, Area Deans and staff at Church House.

Highly organised and efficient, you will prioritise all mail and messages, organising the Bishop’s diary, drafting replies and briefing papers and ensuring that communication and paperwork around Bishop’s appointments is produced in a timely manner.

Interviews will be held on the 2nd August 2019

The role :

Correspondence

  • To process all correspondence, electronic and hard copy, arriving in the Bishop’s office in a timely manner. To take action where necessary, producing draft replies, standard replies and holding replies as necessary.
  • To complete audio and copy typing requests.
  • To use own initiative in generating standard letters following the agreed process for each.

Office Duties

  • To use own initiative in responding to telephone enquiries – providing information, using judgement in directing calls and ensuring that appropriate information is brought to the Bishop’s attention.
  • To arrange confirmations in conjunctions with the Bishop of Manchester’s Office, and licensing dates for clergy in liaison with the relevant Archdeacon’s office.
  • To take a proactive approach towards managing the Bishop’s diary and schedule, within the programme agreed.
  • To manage those parts of the administrative process of vacancies and appointments which fall within the remit of Bishop’s Lodge, in conjunction with the Bishop of Manchester’s Office and the Archdeacons’ Offices.
  • To provide administrative and organisational support for the Bishop in his role as Warden of Readers, including maintaining the database.
  • To work closely with the Bishop and other members of the Bishop’s Leadership Team, including Area Deans, and particularly with the Archdeacons of Bolton and Salford.
  • To organise and maintain filing systems.
  • To ensure that the Bishop has all necessary paperwork in advance of meetings/ engagements.
  • To make arrangements for the Bishop’s travel including providing maps and directions and booking train tickets
  • To approve replenishment of stationery stock.
  • To prepare PowerPoint presentations, service orders and other resources when required.

Budget

  • To manage the Bishop’s working expenses using good judgement.
  • To make general decisions about the budget and have accountability for spending where the Bishop is the signatory.
  • To be familiar with the financial system for budgeting and monitoring of the expenses required to run the Bishop’s office (including maintenance of spread-sheets, recoding expenditure and budgets for the Church Commissioners).
  • To manage other funds held by the Bishop.

Other Duties

  • To welcome visitors to Bishop’s Lodge and ensure that they are dealt with in a polite and courteous manner.
  • To assist where necessary in the making and serving of refreshments to visitors.
  • To attend meetings, special services and social events as agreed with the Bishop.
  • To ensure that sensitive information is stored in a suitable, confidential manner and that all confidential matters are respected.
  • Other duties broadly in line with these from time to time as instructed by the Bishop and those he nominates.
  • To undertake training as required.

The Requirements:

Experience

  • Experience of working in an administrative capacity in an office environment

Knowledge and Skills

  • Excellent communication skills (verbal and written) including telephone skills
  • IT skills including spread sheets, word processing, data bases and email (Microsoft Office)
  • Conversant with good practice in handling data and data bases
  • Good Numeracy skills
  • Be totally discreet in handling confidential material
  • Good interpersonal skills at all levels
  • Attention to detail and the ability to be accurate and precise.
  • Ability to work on own initiative and develop new systems
  • An appreciation of the diverse communities in the Diocese

Qualifications

  • Educated to A-level standard or above (or equivalent)

Personal Qualities

  • Sympathy with the aims and values of the Church of England
  • Able to take initiative as well as work under direction
  • Polite and warm to all comers
  • Able to work well with others
  • Commitment to a high standard of work at all times
  • Able to plan and manage time well
  • Have a can do approach to tasks
  • Sensitivity to Bishop’s Lodge also being the home for the Bishop and his family

Work-related Circumstances

  • Able to work flexibly including very occasional evenings and weekends with prior notice
  • Willingness to travel to meetings within the Diocese
  • Undertake training as required

Faith, hope and love. The values at the heart of our Church have never been more relevant or contemporary in today’s society. As people become busier, communities become more diverse and life becomes more demanding, it’s more important than ever to reach out and embody our vision.

Find out more about how we are becoming Church for a different world.