Administrator for Diocesan Secretary, Diocesan Director of Human Resources and Diocesan Safeguarding Adviser

This job has now expired
Daresbury, Red Brow Ln, Warrington
Salary of £20,539 - £21,682 dependent upon qualifications and experience and access to the Church of England Pension Scheme.

We are seeking to appoint a full time Administrator to provide support and administrative assistance to the Diocesan Secretary and Diocesan Director of Human Resources and their part time PA and to undertake administrative duties in relation to the Diocesan Safeguarding Adviser.

Further details and Application packs available from:

or from Church House on 01928 718834 extn 239.

Closing date: Sunday 7th July 2019

Interviews: Wednesday 17th July 2019

Sympathy with the ethos of the Church of England is essential.

Hours of Work: 35 hours per week

It is anticipated that approximately 20 hours per week will be in relation to the post of administrator to the Diocesan Secretary and Diocesan Director of Human Resources and the remaining 15 hours per week undertaking administrative duties in relation to the Diocesan Safeguarding Adviser.

Normal Place of Work: Church House, Daresbury Park

Administrator for the Diocesan Secretary and Diocesan Director of Human Resources

· To process correspondence arriving for the Diocesan Secretary and Diocesan Director of HR in a timely manner. To take action where necessary, producing draft replies, standard replies and holding letters as necessary

· To use own initiative in generating standard letters following the agreed process for each

· To use own initiative in responding to telephone enquiries – providing information, using judgement in directing calls and ensuring that appropriate information is brought to the attention of the Diocesan Secretary and Diocesan Director of HR

· To manage the appropriate parts of the administrative process of suspensions of benefices

· To be responsible for the administration relating to the online DBS registration process

· To be undertake the administrative duties relating to parochial vacancies

· To undertake administrative processes for Diocesan Synods, Councils and committees as needed

· To organise and maintain filing systems

· General administrative duties

· Reception cover duties

Administrator for the Diocesan Safeguarding Adviser

· To undertake administrative duties in connection with Diocesan Safeguarding functions

· To organise and manage the filing system, ensuring that it is kept up to date

· To be responsible for maintaining the safeguarding files, printing emails, and printing / photocopying reports and documents as necessary

· To be responsible for maintaining the daily log sheet case summaries for files

· To ensure files are maintained in compliance with the General Data Protection Regulations

· To ensure that the Diocesan Safeguarding Adviser has all necessary paperwork in advance of meetings/engagements

· To assist at times with the preparation of training materials for training sessions

· To assist at times with the administration of training events, advertising the sessions and maintaining registration information

· To assist at times with the welcome and hospitality for safeguarding training events

· To assist the Diocesan Safeguarding Adviser in providing support to the Parish Safeguarding Co-ordinators.

· To undertake other routine general administrative duties

Such other duties of a similar nature that the management may, from time to time require.

The successful candidate will have professional experience in administrative work or similar experience, have excellent communication skills, both written and oral and have a proven ability in dealing with confidential issues.

The work of the Chester Diocesan Board of Finance (DBF) is operated from within Church House and is located at Daresbury Park, Warrington.

The DBF is the body which oversees the central financial and administrative work of the Diocese of Chester, provides support, teaching and trained personnel to advance the mission and ministry of the parishes within the Church of England Diocese of Chester, and the mission and ministries of the bishops of the Diocese.

The DBF is part of the Church of England, the established Church of the land, which proclaims Jesus Christ as Lord and Saviour, and aims to proclaim the Kingdom of God in an open way to all people, of all races, cultures and backgrounds.

For many posts within the Diocese those who are not members of the Church of England are welcome to apply. We respect their right to express different religious and philosophical opinions but require them, as employees of the Diocese, to respect our ethos as an Anglican Christian organisation and not to undermine it. These posts will require the post-holders to be in sympathy with the aims and objectives of the Church of England.

Some posts may include an Occupational Requirement for the post holder to be a practising Christian in accordance with the Equality Act, 2010. Where this applies the recruitment documentation will state this.

The Diocese of Chester is in the province of York in the Church of England, part of the global Anglican Communion. For more information about our life, ministry and work please visit our website We are linked with the Anglican Church of Melanesia in the Solomon Islands and the Dioceses of Aru and Boga in the Democratic Republic of Congo.

The Diocese covers an area of 1025 square miles, approximately the old Victorian County of Chester, including parts which subsequently became absorbed into Merseyside and Greater Manchester. The Rivers Mersey and Tame approximately delineate the boundary with Liverpool and Manchester. There are areas of dense urban population, mainly in the north, stretching from Birkenhead to East Manchester. There are prosperous suburban regions of West and South Wirral, Chester and south of Manchester, with a mainly rural heartland, bounded by the Derbyshire Pennines and the Welsh Border. The overall population is around 1.6 million.

The diocesan bishop is Peter Forster. He is supported by two suffragan bishops: the Bishop of Birkenhead is Keith Sinclair and the position of Bishop of Stockport is currently vacant.

The Cathedral for the Diocese is in Chester.

The Diocese is divided into two archdeaconries: Chester covering the western half and Macclesfield the eastern, each with nine deaneries. There are 273 parishes, about 100 of which can be described as rural. Compared with many dioceses, there are few teams, and few multi-parish benefices. There are approximately 231 stipendiary clergy. The ministry of Readers and Pastoral Workers is important, with over 400 licensed. The role of self-supporting ministers is increasing, with over 80 in post at present.

Roughly speaking, the Archdeaconry of Macclesfield covers that part of the diocese to the east of the M6, plus the area around Crewe and Nantwich. The Archdeaconry of Chester covers the rest of the diocese to the west of the M6. Each archdeaconry has a broad mix of urban and rural parishes. The Archdeacon of Chester lives in Chester, and the Archdeacon of Macclesfield lives in Congleton. Both now work from Church House, Daresbury.