How To Guide

The dashboard

The dashboard is a coming soon feature and will provide you with a quick overview of the jobs you have posted and the applications received. The information below provides a further breakdown of the dashboard.

The image below shows multiple coloured boxes. From left to right this shows the status of job adverts, ‘Total Open Jobs’, ‘Opened This Week’, ‘Closing This Week’, and ‘Closing Tomorrow’.

dashboard

You will also be able to see other facts in the form of graphs and charts about your job adverts and applicants, including:

  • a breakdown of each stage within the application process
  • a snippet of the latest candidates who have applied
  • the number of views your job adverts have received in comparison to the number candidates who have applied.

Managing Jobs

Click on the ‘Jobs’ tab in the header located at the top of the page. This will show you all the jobs that have been posted whether they are ‘Active’, ‘Expired’ or ‘Closed’.

 

 

2) On the left-hand side, you can filter on the jobs that you have posted based on their status, ‘Active’, ‘Expired’, ‘Closed’. Simply click on the status of jobs you wish to view and these will appear on the right-hand side.

3) If you have an Active job that you wish to edit, you can select the edit button on the right-hand side.

4) This will allow you to edit the job that is currently active, changing text, adding video for example.

5) Also on the right-hand side, is the bin icon. This allows you to delete a job from the job board. We advise that this is only used when a mistake has been made. If you wish for a job to know longer be active, you can edit the active job and change the expiry date to today.

6) To view each individual job and the applications received, select the name of the job. For example, care assistant. This will open a new window where you can view a view of the applications received for that particular job.

7) On the left-hand side, you can filter on applicants based on their current status including, ‘New’, ‘In review’, ‘Shortlisted’, ‘Interview’, ‘Offered’, ‘Hired’, ‘Rejected’ or ‘Withdrawn’. You can filter further on applicants by selecting the filter funnel.

 

This will allow you to filter on applicants based on the following:

  • Applied any time
  • Applied today
  • Applied this month
  • Applied last month
  • Applied last hour
  • Applied yesterday
  • Applied last week
  • Applied last month

7) You can view an applicant’s information by selecting their name. You can even download their information by selecting the ‘Actions’ tab on the right-hand side.

 

8) As a recruiter you can easily move applicants between these different stages by simply dragging and dropping the applicant, or by selecting the candidate, and selecting ‘Change status’, moving them as required.

 

Alternatively, you can select multiple candidates and select the circle icon, which will allow you to move candidates to another status.

 

 


Adding a new job

Under the jobs tab, select ‘Add a new job’. This will open up a new page and allow to create a new vacancy.

2) Under ‘The Basics’ section, you will need to complete the following fields:

  • Job Title: The title of the job vacancy e.g. Sales Manager
  • Reference: Create a unique reference for the job vacancy so it is trackable and easy to report on. For example, this could be your company name, followed by division, and date.
  • Job Category: This is the job type, not the industry type, for example if this is a Sales Role in the Manufacturing industry, you would choose the category as ‘Sales’.
  • Job Board: This will default to your local area e.g. Sheffield City Region.
  • Language: Choose the appropriate language for the role.
  • Organisation: This will default to your company name.
  • Job Type: The type of role for example, permanent full-time, part-time, maternity cover.
  • Open Date: The date the job starts to be advertised and to receive applications.
  • Close Date: The date the job closes for applications.

 

3) Under the ‘Apply Type’ section, you will need to choose from the following, ‘Signup’ or ‘Redirect’. ‘Signup’ will request that candidates sign up to the job board allowing you to track their progress. ‘Redirect’ will require that you add a URL where you wish for candidates to be redirected to from the job advert.

4) Address/Location

Postcode: Enter the postcode of the vacancy. Select ‘Find Address’ and choose the correct address from ‘Select Address’ drop-down section. This will fill in all of the address fields. You are more than welcome to edit this once it has been populated.

 

5) Under the ‘Salary Details’ section, you will need to fill in the following information:

  • Salary Type: Select either ‘hourly’ pay or ‘annual’ pay.
  • Currency: The currency that the candidate will be paid in.
  • Salary From: The starting salary amount.
  • Salary To: The maximum salary amount. If this is an hourly rate and is the same as the ‘salary from’ field, enter the same amount. For example, ‘salary from: 8.50, salary to: 8.50’.
  • Display Text: This is a text box where you can enter what is required, for example ’competitive’, or ‘minimum wage’, or ‘£7.50 hourly rate + commission’.

6) Under the ‘Details’ section you will need to fill in the following information:

  • Summary/Introduction: 3 lines which will describe the role/company. This will appear on the job board amongst other company job adverts. This will give candidates an idea of the job and influence them to apply for your role.
  • Job Description: A full description about the job role. For example, what the role is, why a candidate should work for your company, your company culture. It’s important to list any benefits that may be associated with the role, for example company car, mobile phone, flexible working hours, staff lunches included.

Once you have completed all of these fields, click ‘Save’ on the bottom left-hand side.

Your new job advert will appear in the ‘Active’ row if the job is available for candidates to apply straight away. Alternatively if the job isn’t available for candidates to apply for another week or so, this will appear in the ‘Pending’ row. Once your job advert has expired, this will appear in the ‘Expired’ row. If however, you choose to manually close a job before it expires, this will be appear in the ‘Closed’ row.


How to use the manage tool

The manage tool will allow you to add your colleagues (users) to help manage the job board.

To go to the manage page, simply click ‘Manage’ on the top header. On the left-hand side you will see the following options, ‘Users’, ‘Invitations’, and ‘Profile’.

  • Users: Where you can see all the users that currently have access to the job board
  • Invitations: Where you can invite other members of your team to have access and manage the job board
  • Profile: Where you can create your own landing page about your company, explaining what your company does and why it is a great place to work for.

Creating your own landing page

Within the manage tool, click the ‘Profile’ tab on the left-hand side. This will open a new page allowing you to create your own landing page.

 

 

In here, you will be able to choose your primary text colour, button text colour and logo background color. You can either select this from the colour box, or alternatively enter in a specific colour code to ensure that it meets your brand guidelines.

You can also set any social links you may have such as company url or facebook, twitter, linkedin URLs.

To create your page you will need to upload a logo. To do this, select ‘Choose File’ underneath the logo text. This will allow you to upload a logo from your computer. You will need to upload an image that is 300px x 250px.

You will also need to upload a cover image. Your landing page will appear more professional if you use another image other than your logo. To upload a cover image, select ‘Choose File’ underneath the cover image text. You will need to upload an image that is 1440px x 650px.

Once you have done this, you will need to add in content about your company. You can add this under the section titled ‘About Us/Organisation Description’. You will need to add a minimum of 100 words, however it is advised that 500 words are added. This is an opportunity to showcase your company to candidates, telling them for example what the company does, where the office/s are based, what sort of candidates you are looking for, and what company benefits are available. We advise adding no more than 1000 words.

 

 

You will see within the text box, tools for you to edit and design your content. For example, you have the ability to change the size of the text or make text bold, italic or underlined. Furthermore, you can add imagery and videos to your page, or include links to other pages including your social media or company website.

It’s really important to ensure that you include a link to your company’s website or careers site. This will allow candidates to find out further information about your company including news and events. Simply add a single line of text such as ‘Click here to view our website’, and insert a URL into the text. You can do this by highlighting the text and selecting the link on the URL button which looks like a chain/link.

To help candidates find your vacancies, it is also important that you add a link from your company website to the Sheffield City Region job board. This will also help the job board rank higher on search engines such as Google, further improving the chance of candidates seeing your vacancies. Please ensure that only one link is added from your site to the job board, as more can have the opposite.

Once you have completed the above, simply click ‘Save’ on the bottom right-hand corner. It is important to note that it may take between 20 and 30 minutes for changes to appear. You will be able to preview your profile by clicking ‘View Profile’ located at the top right-hand corner of the screen once after you have clicked ‘Save’.