Assistant Building Surveyor (Property Officer)
Birmingham is the UK’s second largest city, with the youngest urban population, in one of the most lively and diverse regions of the country. The Church of England’s Diocese of Birmingham, founded in 1905, is one of 41 dioceses in England. It covers an area of nearly 300 square miles in the West Midlands and including all of the City of Birmingham and parts of Solihull, Sandwell, Dudley, Warwickshire, Worcestershire and Staffordshire.
Right at the heart of what we do there are over 187 Church of England places of worship with an average weekly attendance of 17,000 from a population of 1.5 million. In these churches are clergy and church-goers representing a wide scope of Church tradition and breadth of ethnicity. In addition we manage 160 residential properties for clergy housing.
1 Colmore Row in central Birmingham houses the diocesan and cathedral offices of the Church of England - Birmingham. The offices act as a resource centre supporting the cathedral and the parishes of the diocese and their communities. It is here that the Property Team are based.
We are looking to recruit an individual with relevant experience and qualifications to provide:
- building surveying support to the Property Director in the management of clergy housing and
- support to the Care of Churches Officer in the administration relating to the care, maintenance and development of churches and associated statutory consent processes.
Property Surveying and Administration Support
- Organise housing repairs and maintenance, with a priority of planned preventative maintenance which will involve managing a wide range of suppliers including architects, surveyors, engineers, project managers and building contractors.
- Assist in the management of property inspections and Quinquennial Inspection functions including: the identification of building defects and recommended remedial solutions, inspect and report on compliance in respect of Disability Discrimination Act, assess and advise on fire risk, and carry out measured surveys.
- Contribute to the update and issue of policy documents following changes in legislation in consultation with the Property Director.
- To lead and manage Clergy Housing projects as required by the Property Director. Prepare: specifications, and drawings for planned preventative maintenance and improvements for the Clergy Houses, compile tender documents, and supervise works to completion including agreeing interim and final accounts.
- Carry out and submit Building Control submissions, including consultation with the local Planning Conservation Officer and Historic England.
- Assist in the delivery of projects and programmes of work for clergy/ tenants through individual and multi-disciplinary team work.
- Ensure that each Clergy Housing project remains within the agreed scope and approved funding and should the scope change and/or costs change significantly obtain approval from the Property Director.
- Maintain and develop property management systems (including Xledger).
- Manage the purchase order and invoice processing systems.
- Administer and process insurance claims.
- Administer processes relating to the purchase and sale of properties.
- Assist in the preparation of annual budgets and regular monitoring.
Care of Churches Administration
- Administer the Diocesan Advisory Committee for the Care of Churches (DAC) workflow processes, using the Online Faculty System management tool.
- Maintain, check and update databases, case files and website information, when necessary.
- Liaise with DAC caseworkers to distribute casework information and arrange site visits.
- Provide support to parishes by answering queries about the permission process and providing information on church building related matters as requested.
- Process invoices and expense claim forms from DAC members and Church Inspectors.
- Produce statistical reports from annual Parish Returns and the five-yearly church building inspection reports.
- Handle e-mails, phone calls and other general queries related to the Property Team.
- Liaise with agents, legal advisors, clergy, wardens, tenants, utility providers and Local Authorities.
- Arrange meetings/events and prepare papers for committee meetings.
- The Health & Safety at Work Act (1974) places responsibilities for Health and Safety on all employees. Therefore it is the postholder’s responsibility to take reasonable care for the Health, Safety and Welfare of themselves and others in accordance with Legislation and the Company policy on Health & Safety.
The Ideal Candidate
The successful candidate will have:
- Previous relevant experience in surveying and a similar client role.
- Must have relevant construction and health and safety knowledge/legislation
- Experience of tendering and negotiating property maintenance works.
- Experience of working confidently and effectively with senior stakeholders, with colleagues, key customers and stakeholders, responding to their needs diplomatically. Experience of applying regulations, legislation, codes of practice and current design standards applicable to construction related projects.
- Must be able to work unsupervised to a high quality.
- Sound analytical skills with the ability to collate financial and other information from a range of sources, analyse it and draw conclusions.
- Must be familiar with the risks and hazards associated with asbestos.
- Good knowledge of Microsoft Word, Excel, and Outlook.
- Excellent planning & organising skills and the ability to work on many different projects simultaneously.
- Good interpersonal skills and the ability to liaise with a wide range of different people.
- An understanding of, and an appreciation for, the Christian ethos and values.
- Experience in handling confidential information.
- Experience in arranging and administering meetings.
- Excellent accuracy and attention to detail.
- Good oral and written communication skills.
- Experience of database maintenance.
- Current valid driving licence and access to a vehicle.
- Minimum level HNC/HND in Building Surveying or Building Studies / Construction or equivalent.
- Working towards a relevant professional or technical qualification/ membership in construction from an appropriate accredited organisation with a structured training plan (e.g. Association for Project Management, Royal Institute of Chartered Surveyor, Chartered Institute of Building)
- Evidence of Continued Professional Development.
- Current CITB CSCS card or be prepared to obtain.
When applying for this post, please ensure that the question Using the post specification, give examples of how you meet the criteria. Examples can be taken from work, volunteering, community, extra-curricular activities etc is completed fully as we will base shortlisting on this along with your CV.